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Return Trends | Claims and Returns Scorecard

Updated 1 week ago by Merch Transformation Change Management

Previously, both suppliers and Walmart spent a lot of time resolving issues because there was little visibility to claims and returns data. Return Trends and the Claims and Returns Scorecard give you and your merchants improved tracking of claims and returns. These insights will help you identify potential issues with the items and discuss them during negotiations.

For more information about how to mitigate your returns, please review the Returns Reduction Guide.

In the left navigation menu of Supplier One, click Performance and select Return trends to view Return Trends and the Claims and Returns Scorecard.

The Claims and Returns Scorecard is updated the final week of each month with the previous month's data.

Self-Paced Course in Supplier Academy

We encourage you to complete this self-paced, on-demand course in Supplier Academy. If you run into issues accessing the course in Supplier Academy, please refer to this article.

Claims and Returns Scorecard

This 20-minute course gives you an overview of Walmart's Claims and Returns Scorecard (CARS), including the purpose and scope, basic terminology, navigation steps, how to get support, and help resources.

Owned and/or DSV

If you have both Owned and DSV orders, you will see tabs for Owned and DSV. Click one of the tabs to view your claims and returns data for all Owned or DSV claims and returns linked to your account.

If you only have Owned or DSV orders, you will not see these tabs. The page automatically defaults to all Owned or DSV claims and returns linked to your account.

Supplier ID, Date Type, and Date Range

Before you view returns or claims, you need to select some basic information:

For DSV only: Select the Supplier ID (if you have multiple) and Date type (Return Date or Order Date).
For Owned and DSV: Select the Date range that you want to look at. You can select up to six months at a time for Owned and up to 1 year for DSV. The scorecard will show data for the selected timeframe compared to the date range under Previous period.
The calendar resets when you switch between the claims and returns tabs to allow for lags in pulling claims data (i.e., you will need to select the Date range again). You will see this message at the bottom center of your browser window as a reminder.

Item Search

Select the ID Type (UPC ID, Item ID, or WIN) from the drop-down menu. WIN is only supported for Owned.
Copy and paste the IDs in the search bar. You can enter multiple IDs separated by commas.

Filters

Click More filters to apply filters for specific criteria.

For DSV: You can only filter by departments. Click the Apply button to view the returns for the departments you selected.
For Owned: You can filter by Omni Channel (eCommerce or Store), 6-digit Supplier ID, 9-digit Supplier ID, Merch Alignment, Departments, Category, Fineline, and/or Buyer ID. Click the Apply button to view the returns or claims that match the criteria you selected.

Returns

Click the Customer Returns tab to gain insights that can help you understand why customers are initiating returns for items they ordered from you. Use these insights to identify item opportunities and reduce your return rates.

GMV (Gross Merchandise Value)

View the return $ and GMV return rate for the selected timeframe compared to the previous period.

Units

View the return units and units return rate for the selected timeframe compared to the previous period.

All Returns (DSV Only)

Select units or GMV dollars to filter the results in the graph.

Filter by units: The return rate is calculated as the number of return units initiated / the number of sales units shipped.
Filter by GMV dollars: The return rate calculation as the dollar amount of returns initiated / the dollar amount of sales shipped.
Customize the graph: Click the check box(es) to apply a year-by-year comparison.
Hover over a point on the graph to view the return units/GMV $ and return rate for the selected timeframe compared to the previous period.

Return Reasons

This section breaks down your returns by the reason code selected by the customer. The table provides a breakdown of your total returns and the breakdown by reason. You will see the reason code, return units, return in dollars, percentage of returns for that reason code, and the percentage comparison of last year (for the same timeframe you set in the filters) and this year, if available.

For DSV
For Owned

You can sort any columns in the table (alphabetically or numerically) by clicking the arrow next to the column header.

Item Details (Returns)

This section provides insights into the individual items being returned. By default, the table is filtered by the highest return $ to the lowest return $. You will see the UPC, Item Description, Walmart Item Number, Return $, Return Rate, Return Units, and Return Units Rate.

For DSV: Click through the table pages to view additional items.
For Owned: Scroll down the table to view additional items.

You can sort any columns in the table (alphabetically or numerically) by clicking the arrow next to the column header.

For DSV: Click Filter by reasons to view top returned items by specific return reason(s).

Download Returns Data

For DSV: Click the Download button above the Item details table to export all items on this list.
For Owned: Click the Download button at the top of the page to download a .csv file of the returns data shown. A .pdf option will be available in the future.

Claims

Click the Claims tab to gain insights into claims linked to your account.

Claims Stats

Quickly view overall Claims and Allowances data for the selected time period, and compare it to the Previous Period data.

Claims Trend

This graph shows the claim dollar (Claim $) trend for the last six months. Click the check box at the top right corner to see the comparison to the previous year.

Claims Reasons

This section breaks down your claims by the reason code, including handling fees. The table provides a breakdown of your total claims and the breakdown by reason. You will see the reason code, the percentage comparison of last year (for the same timeframe you set in the filters), claim units, and claim dollars.

Allowances vs. Claims

The Allowances vs. claims graph shows you how claims per department are tracking compared to their allowances.

You will see two bars for each department:

The burnt gold bar is for claims that occurred during the selected timeframe.
The blue bar is for allowances collected during the selected timeframe.

Item Details (Claims)

Claim rate is the (Total claims $ / Total Cost of Goods Sold) x 100. Note that Total claims $ includes handling fees.
Claim $ is the dollar sum of claims for the item.

Download Claims Data

Click the Download button at the top of the page to download a .csv file of the claims data. A .pdf option will be available in the future.

Trend

Click the Trend tab to gain insights into omnichannel claims (both Store and eCommerce), allowances, and Last 52 Weeks (L52W) data linked to your 9-digit Supplier ID.

Claims Trend

This graph is the same as what's on the Claims tab except it is omnichannel (on the Claims tab, this graph is broken out by store or eCommerce channel).

Allowance Rate

The Allowance rate table shows the allowance rates for each 9-digit Supplier ID on your current contract as well as the L52W estimated allowance rate.

Current allowance rate: The current allowance for your 9-digit Supplier ID(s).
L52W estimated allowance rate: Your estimated Last 52 Week (L52W) allowance, which is the claim rate calculated at the 8-digit level (Total claim $/Total Cost of Goods Sold).
COGS: The Cost of Goods Sold (COGS) for the L52W for your 9-digit Supplier ID(s).

Terminology

If you see an information icon next to a term (e.g., Allowances vs. claims), hover over it to learn more.

Below are terms and definitions related to returns:

Term	Definition
Order Date	The date for a return is tied back to the date that the order was made. In Returns, this is also called the 'Real' date.
Return $	The total GMV dollar amount for items that were returned.
Return $ Rate	The ratio of the return dollar amount in a time period and the total sales for that time period.
Return Date	The date for a return is tied to the date that the return was initialized. In Returns, this is also called the 'Effective' date.
Return Units	The total units of returned items.
Return Units Rate	The ratio of return units in a time period and the total sold units for that time period.

Filter by Return Reasons (DSV)

Change Mind	Bought Another Size or Color Bought Somewhere Else Change Mind Color Not as Expected Didn’t Meet Expectations Difficult to Set Up/Not Compatible Does Not Work Lower Price No Longer Wanted Tried to Cancel
Damage	Damaged Item and Shipping Box Damaged Item Damaged Shipping Box Damaged
Defective	Device or Part(s) Do Not Work Missing Parts or Instructions Past Expiration Poor Quality Wrong Size/Poor Fit
Incorrect Item	Do Not Like Substitute Incorrect Item Received Incorrect/Missing Items Item Missing From Box Not as Described/Pictured Received Less Than Ordered
Late	Late to Arrive
Lost	Lost After Delivery Lost in Transit
Missing Item	Missing Item
Other	Auto Return/Generic Return Correct Reason Code Unavailable
Undelivered	Unable to Deliver

Have Questions or Need Help?

Support Level/Type	Example Use Cases	Contact
Level 0 Support (GBS web form)	General questions, such as: What are returns terms? How do I use the scorecard? What does a specific term mean?	Complete the form at https://wmgbs-support.custhelp.com/app/retail_link
Level 1 Support (billing disputes)	Topics related to charges, such as: I think the bill I received is inaccurate I don't think I should have been charged for a specific item or items	Email Post Audit at ClaimsARC-walmart@apexanalytix.com with the 9-digit claim number referencing the claim Level 2 Support will be contacted internally if Apex cannot resolve the issue
Return Trends \| Claims and Returns Scorecard Support	Bug / error reporting, such as: Scorecard isn't working The data in the scorecard looks incorrect Download issues	Click "Help" in the top navigation menu of Supplier One to manage tickets

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