Automated Item Setup

Updated 8 hours ago ​by Merch Transformation

This new workflow is currently in Beta, with updates coming in January 2026

Automated Item Setup saves suppliers time by using Gen AI to generate required product attributes. This Supplier One feature helps complete product details in an automated manner, reducing manual setup time, and improving the accuracy of item descriptions.

Setting up items using the Automated Item Setup functionality

The following 4 steps are not changing with this new GenAI setup process, please follow your current process leading up to step 5. 

Step 1:   In the setup hub of Supplier One, click on Start with AI setup.

Step 2: Provide the general item setup information as you normally would during the item setup process and click continue.  This information will include the shipping channel as well as the supplier contract information.

Step 3: Select the product type(s) for the item(s) that will be setup during this process.

Step 4: Provide the GTIN(s) for the item(s) that will be setup and click continue.  Please note that there is a current limit of 20 items.

In the next few steps, it is important that users provide as much information as possible.  The AI recommendations provided will increase in quality and quantity based on the amount of detail provided.

Step 5: If users have item information in a structured excel template click on Add Document to upload this fil. To learn more click here.

Step 6: Users can also provide additional item information in the chart at the bottom of the screen.  This includes imagery, Product name, Product description, and Keywords.  Keywords is a free-text field where you can enter anything else you may want to communicate about the product that is not captured in the Excel upload or remaining chart.  

Currently text-based information is more useful for recommendation generation. Images provided will not be used to create a URL, please follow the instructions here to create an image URL.

Step 7: If one of the GTINs provided has an existing item number in Walmart’s catalog, user can select the existing GTIN Tab and select an existing configuration (See note below for more details).

Step 8: Users can opt in and have some of the item attributes generated for content enrichment using AI by clicking Accept AI Recommendations.  The attribution that is generated will be more contextualized fields that matter most to customers, such as Product Name, Site Description and Key Features.

Step 9: Once all available information has been provided click continue.

Users will see a banner appear on the screen letting them know if they missed any opportunity to describe the product.  While all fields are optional, the attribution may not provide the most comprehensive information. 
For GTINs with existing item configurations, please select the option below that best fits the need for the setup activity.

After the user clicks Continue, Supplier One uses the provided data to generate item attributes. When finished, a popup displays the percentage of required product attributes generated. Click Got it to review the recommendations.

No AI recommendations will be provided on the Trade Item Configurations tab as well as some compliance attributes on the product tab with this first release.

Step 10: Users will now have the ability to review and update any of the recommendations they choose. 

Step 11: When the review has been completed and any corrections have been made, users will click Submit to finalize the item setup activity.

All errors must be corrected before the activity can be submitted. All errors will be presented to the user in the user interface.
After clicking submit, users will be directed through the existing item submission process.  To review this process please click here to view that documentation.

A few things to remember:

  • Following step 10, users can download a template and follow previous workflows to complete the item setup activities.  If the user chooses to stay in the in-app process continue to step 11.
  • Attribution on this screen will look like the way it looks on the item setup spec, there are two tabs (Product Content & Site Experience/Trade Item Configurations) that will need to be reviewed and updated. 
  • It is important to review all AI generated attribution to ensure it is complete and accurate before submitting the activity.
  • Any required attribute that is not generated via AI will need to have a value present before completing the item setup activity.  Users will see the following error message for attributes missing values. 

Upload Template Best Practices:

In step 5, users are asked to upload a template with item information. Please refer to the below for some best practices with that template.

Template Layout
  • Ensure the file contains only one worksheet/tab.
  • Confirm that the first header begins in cell A1.
  • Ensure that item attribution begins in cell A2, where each row begins a new item.
  • Ensure the file contains only one set of headers—do not include repeated column headers.
  • Verify that no header cells are merged across columns.
Attribute Values
  • Make sure all GTINs being set up are included with their leading zeros.
  • Confirm that leading zeros, GTINs, and other similar values are stored as actual text within the cell—not applied through Excel formatting or generated by formulas such as VLOOKUP.

If users experience any error or issue that they cannot resolve on their own, please file a case ticket in Supplier One for further assistance.

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