Event Proposal

Updated 3 weeks ago ​by Merch Transformation Change Management

Suppliers now have the ability to create future-dated and past-dated Events directly in Supplier One for Stores and Dotcom. Once approved by both the Merchant and the Supplier, the Event is assigned a Co-op ID. The Co-op start date is determined based on the Event start date, not the collection dates.

In the left navigation menu, click Growth opportunity and select Event proposals. Or navigate directly to Co-ops.

Co-ops Dashboard

The Co-ops dashboard page displays all created Events. Select the Event ID to view full details of the Event. 

Filter options
  • Select the Event Id dropdown to change the view by Event ID, Co-op ID, Event Name, or Supplier ID.
  • Quick Filters for Event status are Awaiting Walmart review, Awaiting Supplier review, Draft, and New comments.
  • More Filters include 6-digit supplier ID, Event dates, Event status, and Event created date.
A blue dot will appear under Event status whenever there is a new comment.

Proposing a new Event

Select Propose new event to create an Event.

You will be prompted to enter required fields under Event details and Item details tabs.

Event Details

Event ID, Date, Created on, Created by, and Supplier user ID will auto-populate.

Co-op ID will be created once the proposal is approved.

Enter an Event Name for your Event. Enter the future-dated Event begin and end date. Apply Dates to all items is automatically selected. If dates do not apply to all items, uncheck and go to the Item details tab to add dates for each item. The Co-op start date is determined based on the Event start date, not the collection dates.

  • Store event date ranges can be between one year in the past and up to two years in the future.
  • Dotcom event end dates can only be past dated up to one year.
Supplier ID and channel

Select the 6-digit supplier number, Department, Sequence Number and Channel from the drop-downs.

If you change the Channel from Store to Dotcom, be sure to check and make changes to the Fulfillment, Event Date and Inventory Type.

Store

  • All stores will automatically select. To update, unselect All Stores copy and paste store numbers or enter manually.

Dotcom

  • Select Category Group, Category and Inventory Type from the drop-downs.
Add Merchant

Add the email address of your Merchant, who will review and approve the Event proposal.

Adjustments

Select the correct Adjustment for your Event.

  • Adjust $ by unit: Supplier is funding an amount per unit (e.g., for item number 123456789, a $2 input would mean that $2 will be collected per unit sold)
  • Adjust % of price: Supplier is funding a % of the retail price for each item (e.g., for a rollback, Supplier funds a 5% price reduction for item 123456789)
  • Adjust % of cost: Supplier is funding a % of the cost of each item (e.g., for item number 123456789, Supplier funds 2% of cost)
Billing

Select the Billing frequency and Payment method from the dropdowns.

Optional Fields

Optional fields include Max program amount, Attachments, and Comments history.

Comments to and from Merchants are found under Comments history. Add a comment if you make any edits to the event details.

Item Details

Select the Item details tab to complete the remaining required fields for the Event.

Click Show select only or Done selecting items to only show items in the Co-op.

Select the applicable items and enter the Supplier fund amount.

Supplier fund will change from $ to % based on Adjustment chosen in Event details and the Adjustments options.

If you unselected Apply Dates to all items on the Event Details tab, enter Event start date and Event end date for each item.

If Apply Dates to all items was selected on the Event details tab, the dates are populated based on the chosen begin and end dates.

Submitting

Once all required fields are entered, click Submit for Review.

The Event will be routed to the Merchant you selected for review. If the Merchant has edits to the proposal, it will be routed back to you for approval. You can monitor the progress of an event through the Event Status section on the Co-ops dashboard.

Performance

Select the Performance tab to track your event. For future-dated, the Performance tab will populate once approvals are met, and the Start Date has begun.

For past-dated events, the Performance tab appears a few minutes after merchant approval. You will receive an email to review performance details and approve before the Co-op is submitted.

Information to view includes:

  • Running Total Co-op Amount
  • Units Sold and Total Co-op $/Item
  • Units Cap by Item. This field is optional.
  • Total Co-op $/Store
Item Allocation Details updates daily.

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