Find answers to frequently asked questions about Event Proposals (Co-ops).

General

1. When does this go into effect?

This new workflow was effective on 5/19/2025.

2. How do we know if a co-op applies to us?

Discuss with your Merchant.

3. Will we receive an email that we received a submission?

Yes, you will receive a notification email to review the co-op.

4. Are the lump sum co-ops visible in this platform?

No, only co-ops entered into this new process will be visible to users.

5. Do co-ops need to be coordinated with the buyer before entered in Supplier One?

Coordinate with your Merchant as we transition to this new process.

6. Are co-ops a dollar for dollar promotion?

Co-ops can be submitted based on $ by Unit, % of Cost, or % of Price.

7. If a co-op was accepted today via Next-Gen, do we need to redo the process in Supplier One?

No, you will not need to rekey old co-ops.

8. If we submit current quotes in Quotes management, will we continue that or will we need to shift this process to co-ops?

This new process will not affect the item setup process or items going through the quote system.

9. What can I do if my items aren't showing up on the co-op tool?

Please file a ticket in Supplier One.

10. If we have any questions later about the co-op or inventory and don’t know the buyer assigned to the account, who should we contact?

You will need to assign to your Merchant when submitting the co-op.

11. Does the retail change automatically to the funding amount or are those changes still done through normal pricing forms?

This new process does not change the retail/pricing process.

12. Does this have to be Item number specific, or can we submit by fineline?

No, you can use fineline.

Scope

1. Does the Co-op program apply to Walmart private brands (e.g. bettergoods)?

Yes, this could apply to any item.

2. Does this apply to 94 - Produce?

Yes, it will apply to all SBUs.

3. Is this specific to Walmart or both Walmart & Sam's Club?

This is for Walmart US.

4. Will merchants still be creating co-ops as well?

Yes. Merchants will still create receiving/inventory-based and lump sum/fixed co-ops in Next Gen. They also have the ability to submit co-ops in Merch One.

5. Is there a list of the types of co-ops that are acceptable to submit as a supplier?

The acceptable types of co-ops are sales-based.

6. Is this for new items - not yet shipped or live items in need of cost reduction?

This will be for current items.

7. Is this for store and DSV?

This new process is for store and dotcom items.

8. Regarding Dotcom - is this a true dot com or does it include grocery pickup/delivery?

Dotcom includes S2H and S2S. Pickup and Delivery are included in the store co-op.

9. Will all supplier users with access to that particular vendor # be able to see any of the pending Co-ops or is it user-by-user only?

It is currently by user only.

10. Is this applicable to perishable random weight meat items?

No, variable weight items are not included in this new process.

11. If we deliver a product to Walmart and payment is made via a ticket at delivery, does this apply to me?

No, this new process does not apply to you.

12. Can we use this for Holiday Cyber Events co-ops?

Yes, this would be used for Holiday Cyber Events.

13. Any lump-sum or OH based co-ops will continue to be entered into NextGen by the merchant?

Yes, that is correct.

Functionality

1. Can we re-assign a co-op to a different user on the supplier side? For example, if I create a co-op, can I assign to a coworker for approval?

No, this is a planned enhancement but we do not currently have this functionality.

2. Can I list two merchant emails or just one?

You can list one Merchant to review the co-op. Merchants have the ability to reassign co-ops.

3. Is there a way to bulk upload items?

Yes, this is now available.

4. Is there a way to set up a co-op to capture sold units that will include FC fulfillment, store pickup, store delivery, and ship from store, but also exclude "buy in store" channel units in the new tool?

No, currently store and dotcom co-ops will need to be set up separately.

5. Can a co-op be copied if a program is going to be repeated (e.g., copy a co-op from last Q1 to run for this Q1 same items)?

No, co-ops cannot be copied.

6. Can suppliers select what date they pay the co-op?

Yes, you can enter a billing date for past-dated co-ops.

7. Do you need to enter each store or is there a way to upload a file with multiple stores at one time?

You can copy and paste a store list from excel. No upload at this time.

8. Is there a way to create the co-op by Walmart DC?

No, we don't currently have the ability to create co-ops by DC.

9. Does the max program amount cap the co-op spend? Will this terminate the program prior to the entered end date?

Yes, once the max program amount is reached, the co-op will stop running.

10. Per store sales information - is it only total units sold or can we get sales data per store by item?

We are working with Scintilla to build out the performance tab. For store co-ops, we currently provide the running co-op total, total units sold per item and total co-ops $ per item and total co-op $ per store.

11. Can you attachment multiple documents?

Yes, but no attachments are required.

12. The data that gets populated, is it automatic internally or will Suppliers need to pull the data and attach with the co-op as we do currently?

It is automated. No attachments are required.

Process

1. Will the supplier and merchant need to approve?

Yes, both the supplier and merchant need to approve before the co-op moves to Walmart internal approvals.

2. How do you approve a co-op?

For past-dated co-ops, once the Merchant approves, the total performance data will populate and return to you for approval.

When you submit a co-op, you are entering the details for the Merchant to review. If the Merchant changes any of the Supplier information you entered, it will return to you for approval.

3. If we do not approve, what does that process look like? Will we be required to use this process or are there other opportunities?

You can reject or edit the co-op. If you edit, it will return to your Merchant for approval.

How can we enter a co-op amount before an event happens? How does the system reconcile what the actual units are that were sold and what that total amount would be?

When submitting the co-op, you choose the $ per unit value of the co-op. The calculation is automated and the system updates the Performance tab daily with the total co-op running amount, total $ and units sold per item and total $ per store.

4. What would be the reason to do a co-op in the past?

Previously your Merchant submitted all co-ops after the event. You now have that ability to submit those as we transition to the new process for future-dated co-ops.

If there is a past event that has not been entered yet by your Merchant, coordinate with them about submitting via the Supplier One-Merch One process.

5. How do you determine the co-op's start date so it doesn't overlap from a prior co-op?

Use your co-ops dashboard for reference.

6. For the start date and end date for the co-op, are those dates are included as part of the activity and not 24 hours later or previously respectively?

Yes, correct.

7. What should I do if I have a co-op waiting for my approval but there is nothing in the event proposals dashboard?

In the Supplier One-Merch One workflow, you will receive an email with a link to the co-op to review.

8. Normally my merchant requests promotions. Is this a new process were we submit the promo?

If sales-based, then yes. This is a new process for Suppliers and Merchants. Work with your Merchant on how to submit the co-op.

9. Can you identify who at a supplier approvals should be routed to or is that a function of who enters the co-op?

The co-op will be routed back to the supplier co-op submitter for approval. If submitted by the Merchant, they choose who the co-op routes to.

10. If we approve ahead of time, what is the process if the system pulls something incorrect?

You choose the items included in the co-op when submitting.

11. The previous process requires us to complete 3 templates, are these templates going away?

Yes, this new process will eliminate the need for attachments.

12. What is the latest timeframe we can send a Rollback?

You can submit a co-op for up to one year in the past and up to two years in the future.

13. Can the total amount of co-op be schedule for multiple dates and amounts?

For future-dated co-ops, you will select a billing frequency (weekly/monthly/quarterly). For past-dated, you will choose a single billing date.

14. Where can we select form of payment (e.g., check vs. deduction)?

You can choose payment method when submitting the co-op.

15. If a promotions runs across months (ex. 5/20/25 - 6/10/25), would the monthly billing option be applied after the completion date of the event, or would it bill the may sales and the June sales separately?

Monthly billing will bill May and June separately.

16. If there are specific store lists for each item, do you have to submit separate co-op's for each item to capture the specific store list for each item?

Yes, the store list will apply to all items listed in the co-op.

17. If I have a rollback which will both apply to in store and dotcom, do I need to send in 2 different co-ops for approval?

Yes, 2 co-ops will need to be entered.

18. When selecting channel as dotcom only, what fulfillment channels are included?

For dotcom, it is only FC Fulfillment.

19. Can rollbacks be accounted for according to actual store sales vs. shipments in this platform?

Yes.

20. How does this work with a current rollback that has already started last month?

You can enter the rollback with a past start date and a future end date.

21. Can the co-op be a specific amount not based on POS?

Yes, but they will need to be entered in by a Walmart associate.

22. Can the previous co-op process still be used for promo co-ops if the item count is too large to manage through this process?

You have the ability to export/import the item file.

Financial Reporting

1. Would the forecast be updated once approved?

For past-dated co-ops, the Performance tab will update with the totals before the supplier approves. For future-dated co-ops, the Performance tab will update daily based on actuals.