Order Management - Owned

Updated 5 months ago ​by Merch Transformation

Click Order Management in the left navigation menu to view all of your orders.

Owned and/or DSV

If you have both Owned and DSV orders, you will see two tabs. Click the Owned tab to view data for all Owned orders linked to your account.

If you only have Owned orders, you will not see these tabs. The page automatically defaults to all Owned orders linked to your account.

Learn about DSV orders in this article.

Owned Orders

View your order summary and statuses in one place, and drill down further into the PO details. Supplier One provides visibility to both domestic POs and import POs (if you are a direct import supplier). You can also acknowledge import POs from the Owned orders view.

6-Digit and 9-Digit Agreement Number

You can view Owned orders for all 6-digit and 9-digit agreement numbers or select specific numbers from the drop-down menus.

If you select all 6-digit agreement numbers, the system will automatically select all 9-digit agreement numbers.

Order Type

If you are a domestic and direct import supplier, select the Order type (Domestic PO or Import PO) that you want to view Owned orders for.

If you only have one order type, you do not need to make a selection. The system will default to the order type associated to your account.

Search by Purchase Order or Item Number

  1. Click Search at the top right corner of the page.
  2. Select what you want to search by (Purchase Order or Item Number) from the drop-down menu.
  3. Copy and paste up to 99 Purchase Order (PO) Numbers or Item Numbers in the search field.
  4. Cilck Search at the bottom right corner of the page.

More Filters

Click More filters to browse for a range of POs.

For Domestic POs: Select filters for Category, Sub Category, Fine Line, Destination Node, Must Arrive By Date (start/end dates), PO Create (start/end dates), Channel Method, Event Code, Buyer ID, and/or Create User ID. Then, click the Apply button.

For Import POs: Select filters for Category Group, Category, Sub Category, Fine Line, Loading Port, Origin Country, Destination Node, Must Arrive at Port (MAAP) Start/End Date, PO Create Start/End Date, Channel Method, Event Code, Buyer ID, and/or Create User ID. Then, click the Apply button.

The PO Create filter (start/end date) is exclusively in Supplier One (i.e., it is not available in NOVA).

If you have import POs pending acknowledgment in the next 3 days (CDT/CST time zone), you will see a banner above the table. Click View POs, which will automatically apply the filter for Acknowledgment expiring in 3 days.

If you do not manually acknowledge the POs, they will be auto-acknowledged after the expiration date.

Acknowledge Import POs

  1. You can acknowledge import POs one at a time or select multiple import POs to acknowledge them in bulk.
    1. For an individual import PO, click the dots under the Actions column and select Acknowledge.
    2. For multiple import POs, click the check boxes to select the POs. Click Acknowledge.
  2. Click Acknowledge to confirm your action.

Status

You'll see Open orders by default. Click the other tabs to view Shipping, Receiving, Closed, or Cancelled orders.

You can narrow down the list of Open orders to those Past Due.

For Domestic POs: Click the filter.

For Import POs: Click the filter.

Customize Columns

Click the gear icon to select the attributes you want to view in the table and the order in which they appear.

Click Add to move an attribute to the Active Columns (i.e., visible in the table), and click Remove to move an attribute to the Available Columns (i.e., not visible in the table). Click the Apply button to save your changes.

  • To show all available attributes, click Add all.
  • To build your table from scratch, click Remove all. Then, add each attribute you want to see.
By default, Booking PO/Host PO No. and PO number will always be the first two columns and OMS Status will always be the last column.
Click Reset to standard view to restore the default Active Columns and order of the attributes.

To select the order in which the attributes appear, click the dots to the left of the attribute name and drag your mouse up or down. Drop the attribute in the order you prefer. Click the Apply button to save your changes.

Click Reset to standard view to restore the default Active Columns and order of the attributes.

You can also drag and drop columns directly in the table to reorder them.

Sort Columns

Click the column header to sort the data in the table.

The sort functionality is currently available for these columns:

  • 9-digit agreement number
  • Freight
  • Event code
  • Total VNPK order qty

Download

For domestic POs: Click the cloud icon above the table to download Header level data, Line level data, or Distribution Data for Open, Receiving, Closed, or Cancelled orders.

Select Distribution Data to download store distribution for up to 1,000 POs at a time. The download option will be disabled if your view exceeds the limit, but you may apply filters to narrow down the number of POs and enable the download.

For import POs: Click the cloud icon above the table to download Header level data, Line level data, or Distribution Data for Open, Shipped, Receiving, Closed, or Cancelled orders.

Select Distribution Data to download store distribution for up to 1,000 POs at a time. The download option will be disabled if your view exceeds the limit, but you may apply filters to narrow down the number of POs and enable the download.

Download All Owned Orders

Click Download at the top right corner of the page to download the Header level data, Line level data, or Distribution Data for all of your Owned orders.

Select Distribution Data to download store distribution for up to 1,000 POs at a time. The download option will be disabled if your view exceeds the limit, but you may apply filters to narrow down the number of POs and enable the download.

The image below shows an example of what the file will include.

Domestic PO Details

Click the Domestic PO number in the table to view more details.

You will see a summary of the order details: Supplier Name, Receiving Node, Order Status, Current MAAP, MABD, Original MABD, DNRB, Freight Terms, Event Code, Department, Total VNPK Order Qty, Total WHPK Order Qty, Total Eaches Order Qty, Channel, Entry Type, and Create Reason. Click Track to view a timeline of the order tracking with an event log and revisions (if any).

Below the summary is a table of all items within the PO. Click the gear icon to customize columns and select the order in which the columns appear (you can also drag and drop the columns directly in the table).

To sort the data in the table, click the column header. The sort functionality is currently available for these columns:

  • Line number
  • Tot. Order Weight (lbs)
  • Total VNPK Order Qty
  • Total WHPK Order Qty

Click the cloud icon and select Download Line or Download Distribution to download the PO details.

For POs in the Crossdock channel, you can drill down further. Click the Item Description in the table to view and download the store-level distribution.

Import PO Details

Click the import PO number in the table to view more details. You can also click Acknowledge from the details page.

You will see a tab with the order details (Current MAAP, Freight Terms, Department, Department Description, Total VNPK Order Qty, PO Line WHPK Ordered Qty, Total Eaches Order Qty, Channel, Import Factory ID, Pack Factory, Division, Purchase Company, PO Type, Factory Name, Season Code, Season Description, Quote ID (MPA), Vendor #, Rec. Node Contact, Total Net First Cost, WMT Week, Managing Buyer, Ordering Buyer, Vendor Ship Date, PO Create Date, In Store Date, Credit Office, Creation Office, Event Code, Payment Method, and Class) and a table of all items within the PO.

Click the Shipment tab to view shipment details for the order.

Click the Cost tab to view the First Cost, Net First Cost, Pack Net First Cost, Ordered Net First Cost $, and Total Net First Cost $.

Click the cloud icon to download the cost data in a .csv file. The file name defaults to the PO number.
Click the gear icon to customize the columns in the table.

Track an Import PO

Click the dots under the Actions column and select Track.

View a timeline of the order tracking. You can also click one of the tabs to view the Event Log, Revisions, or Shipments.

Additional Actions for Import POs

The functionality to make Import PO revisions in Supplier One is currently available to a select group of import suppliers and is coming soon for all import suppliers.

Click the dots under the Actions column and select an option:

  • Revise in Import PO Revision (IPOR)
  • Download in Import PO Delivery (IPOD)

Have Questions or Need Help?

If you experience any issues viewing your orders, please click "Help" in the top navigation menu and select "Manage tickets" to file a case ticket. Or, select "Chat" to get real-time help from our chat bot or click "Search articles" to search Supplier One HelpDocs. 

Make sure to select the issue type Orders and Shipping.

For detailed instructions, refer to Manage Case Tickets.

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